FINANCE & OPERATIONS MANAGER – Jan 2018 – Open until filled
California Latinas for Reproductive Justice’s Finance and Operations Manager (FOM) is responsible for the daily financial operations and management of its $1 million budget, including accounts receivable, accounts payable, maintaining financial records, and other administrative and operational duties. The ideal candidate has a solid understanding of GAAP, has at least 6 years of experience in the field(s) of nonprofit accounting and administration, is self-motivated and demonstrates outstanding accuracy and consistent attention to detail.
The FOM reports to CLRJ’s Associate Director, and works closely with the Executive Director and the rest of the staff.
Principal Areas of Responsibility
The FOM’s responsibilities include, but are not limited to, the following:
Accurately record all revenues and expenses according to the appropriate account, project, and grant codes.
Review and record grant receivables according to accrued method of accounting.
Conduct weekly in-person deposits.
Prepare checks on a weekly basis.
Review and reconcile monthly credit card transactions
Enforce CLRJ’s financial guidelines for proper documentation and approvals.
Prepare invoices as needed.
Correspond with donors and vendors to resolve discrepancies as needed.
Maintain accounting records and other financial files
Maintain proper records of CLRJ’s assets (equipment and other items of financial value).
Prepare monthly project-based financial reports.
Assist with preparing grant-specific financial reports, and other financial reports or statistics as needed.
Support the AD with preparing schedules needed for IRS Form 990, state filings, or audit.
Review timesheets, process payroll and conduct payroll data entry semi-monthly.
Maintain employee files.
Track and record staff’s hours worked, lobbying hours, and accrued and used paid time off.
Assist the AD in answering questions related to employee policies and procedures, PTO etc.
Administration & Operations
Oversee organizational supplies inventory and purchase/replenish as needed.
Manage CLRJ’s primary phone line and organizational email, and relay messages/requests to the appropriate staff.
Collect and sort CLRJ’s mail, and disburse to the appropriate staff.
Maintain independent contractor files and information up-to-date.
Assist the AD with operational needs such as monitoring insurance requests, reports, renewals and claims.
Support the ED with coordinating board meetings and scheduling travel for board members.
Skills and Qualifications: Required
Desire to work with a Latina-led, community-based, advocacy, non-profit organization; passion for social justice.
Bachelor’s Degree in Accounting, Finance, Business Administration or related field.
At least six (6) years experience in non-profit accounting
Expertise in Quickbooks.
Proficiency in Microsoft Excel, Word, and Power Point; and CiviCRM is a plus.
Superior organizational skills.
High level attention to detail and accuracy.
Exceptional ability to multi-task and prioritize competing projects and timelines, and work well under pressure.
Excellent oral, written, math and interpersonal skills.
Ability to work both independently (with very little supervision), and collaboratively.
Ability to think through, evaluate, and solve problems logically; be innovative.
Ability to learn quickly.
Demonstrate professionalism with colleagues, Board of Directors, funders, donors, and allies.
Maintain confidentiality in handling sensitive documents/information.
Commitment to regular and consistent attendance
Flexibility to work nights or weekends occasionally
Valid California Driver’s License and legally required car insurance, and access to a personal vehicle to be used to conduct CLRJ business strongly preferred
Bilingual with Spanish language proficiency (oral and written), is a plus
Location, Duration & Compensation
This is a full-time position.
Based in Los Angeles with some required travel
Annual salary is $40,000 – $48,000 commensurate with experience.
Excellent benefits package including: Medical, dental, vision, life, long term and short-term disability insurance approximately $650 monthly ($7,800 annually).
Paid monthly parking equivalent to $130 monthly ($1,560 annually).
Paid vacation, sick/personal time, family and medical leave.
Eleven days of holiday pay, with additional winter holiday pay available at the discretion of the Executive Director
Significant opportunities for professional development and growth.
How to Apply
Please send cover letter and resume in Word or PDF to Human Resources via email at: email@example.com. Please write FINANCE AND OPERATIONS MANAGER in the email subject line. Applications will be reviewed on a rolling basis. Desired start date is January 2018. Position open until filled.
CLRJ is an equal opportunity employer. People of color, lesbian, gay, bisexual, transgender people and those with disabilities are strongly encouraged to apply.